Finance and budgeting

The Treasurer oversees all financial matters. All expenditure must be approved and recorded transparently.

Budgeting

• Budget approved by committee annually (typically November)
• Proposed by Treasurer, reviewed by committee
• Covers anticipated income and planned expenditure
• Budget variances of more than 10% require committee approval

Spending approval

• Expenditure under $500: Treasurer discretion (log all spending)
• Expenditure $500–$2,000: Treasurer and Chair approval
• Expenditure over $2,000: Committee vote required
• All spending must be budgeted or pre-approved
• Receipts and invoices retained for 7 years

Financial reporting

• Monthly: Treasurer reports spending to committee
• Quarterly: Financial summary circulated to committee
• Annual: Full financial statements prepared and audited (if required by law)
• AGM: Financial statements presented to membership for approval
• Tax: GST returns and tax filings completed as required

Payments

BPNZ accepts both Bitcoin and fiat payments. Spending strategy:

• Use debit card for fiat-denominated purchases
• Pay with Bitcoin wherever Bitcoin is accepted
• This positions BPNZ as a showcase organisation demonstrating Bitcoin as money, not speculative asset

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