Committee meetings

Committee meetings are held regularly to manage the society's operations and strategic direction.

Scheduling

• Regular meetings: first Tuesday of each month, 8:00 pm NZST
• Special meetings: can be called on 48 hours' notice if urgent matters arise
• Meetings held via Google Meet
• Meetings are recorded and auto-transcribed

Meeting notice and documents

• 7 days' notice via email to all committee members
• Agenda and supporting documents circulated 48 hours before meeting
• Members should review materials before the meeting

Quorum and procedures

• Quorum: 50% of committee members (or as per Constitution)
• Chair runs the meeting and maintains order
• All decisions by simple majority vote
• Minutes recorded during meeting and formalised afterward

Meeting format

See meeting minutes template below.

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