Annual General Meeting (AGM)

The AGM is the principal forum where the society's membership meets to review the past year, approve financial statements, and make key decisions.

Timing and notice

• Held once per year, typically October or November
• 20 working days' notice to all members
• Notice includes agenda, venue/online link, and voting details
• Members may submit agenda items 10 days before the meeting

Standard agenda

1. Welcome and opening remarks
2. Apologies and attendance
3. Approval of previous AGM minutes
4. Chair's report on the past year
5. Treasurer's report and financial statements
6. Committee member reports by portfolio
7. Election of committee members
8. Special resolutions (if any)
9. General business and member questions
10. Announcements and close

Voting and quorum

• One vote per member (present or by proxy)
• Proxy voting allowed (written appointment required)
• If quorum not met within 30 minutes, meeting may proceed
• Results recorded in minutes with vote counts
• Chair has casting vote in case of a tie

---